Food Stall Application Form
Terms and Conditions
To add a new questiStall Holders are required to display an ‘Approval to Operate’ from Waverley Council. All stalls need to be covered with at least $10million public liability.Stall Holders will need to provide the event with their Approval Number and Policy Document by the 11 March 2019 to be included at the festival.FEES: $550 Includes Electricity , 4 x Staff limit$150 ( Extra Staff member)on go to app settings and press "Manage Questions" button.
The Global Table is a celebration of cultural diversity through the two global languages of music and food highlighted by a 35m long Global ‘Communal dining’ Table running between the food stalls under the umbrellas of Oxford Street Mall.
Stallholders are invited to participate to ensure a representation of quality cuisines. A stage will feature song and dance from around the world and children’s area featuring activities and face painters.
SET UP / PACK DOWN TIMES
Bump in will be Sunday 5 May 2019 between 6am – 10:00am, for Festival opening at 11.00 am
Vendors who show up late will not be admitted on to the site.
Bump out will begin at the conclusion of the Main Event from 4.00pm Sunday 5 May 2019.
All stalls must clear the area no later than 6:30 pm.
No vehicles are permitted onsite until given the all clear by Event Management or security.
Stallholders must not pack up prior to the conclusion of the event. Those who disassemble stalls or remove equipment prior to the conclusion of the event will not be invited back in future years.
All vehicles must be offsite by 10:00am Sunday 5 May 2019 and at the conclusion of the event must be off site no later than 6:30 pm.
There will be no deliveries during event hours, only before the festival open
All food stalls are to be fully operative and connected to all services before trading.
Stallholders must only sell those items that have been listed in their application. Certain stallholders may have exclusive rights and restrictions may apply.
In the event of selling out of all products, an appropriate sign to be displayed. No early pack-up and no leaving the event area during the festival.
Vendors must behave in a professional and courteous manner at all times and must not consume alcohol on site. Alcohol on site is a serious breach of Liquor License conditions and will result in the food vendor being removed from the festival with no refund of site fees.
Stallholders must take direction from the Event Management and security staff at all times.
Stallholders shall not be entitled to assign, share or sublet all or part of their site without prior written consent from the event organisers.
Cancellations must be notified in writing 25 days prior to the event or the full fee will be forfeited.
RIGHT TO VETO
Event Management retains the right to enter upon the site of any food stall at any time and remove any article, sign, picture or printed matter which, in our opinion, is either not eligible for display or is considered offensive.
No pets or livestock will be permitted on the event site.
Use of amplified music by stallholders is prohibited.
Stallholders may not sell inappropriate products; counterfeit, weapons, dangerous or illegal items are not allowed at the Festival.
Stallholders must adhere to the The Global Table entry conditions and not bring any prohibited items into the site: No alcohol or illicit drugs, animals (except in accordance with legislation), fire/fireworks, video cameras or professional cameras.
WORK HEALTH AND SAFETY
All stalls must comply with the provisions of the Work Health and Safety Act 2011. This relates to ensuring that all equipment is certified as ‘Fit for purpose’ as well as other compliance activities detailed in the document.
There are qualified first aid officers onsite throughout the festival and ALL incidents, near misses and hazards must be reported as soon as practical to a member of the NEvents team.
GARBAGE & RECYCLING
Stallholders are encouraged to minimise waste and must use recyclable products for serving.
Stalls must use bio-degradable cornstarch, bamboo, paper or cloth carry bags (no plastic).
Cutlery, plates, straws etc must be a biodegradable product (paper, bamboo, wood or cornstarch) and no glass or plastic is to be used.
The event will supply bins for general waste, recyclable products including cardboard and grey water (nothing is to be disposed of down drains).
It is your responsibility to sort and dispose of your rubbish. Please contact the Stalls Coordinator if you have any queries.
All oils must be removed from the site at the end of the event.
Sites must be left as they were found. It is your responsibility to remove ALL waste and ensure the site is left clean and tidy.
If the site is left in an untidy manner, you may not be invited back to future events.
Only biodegradable ecologically sound detergents and cleaning fluids will be permitted for use.
Food stalls, preparation and refreshment areas must have an appropriate separate hand held fire extinguishers and fire blankets as necessary and available at all times during occupation.
$10 million Public Liability Insurance is compulsory for all stall holders. A copy of Public Liability Policy must be forwarded to NEvents on acceptance of your stall.
It is the responsibility of the stallholder to possess adequate property damage insurance for their own property used at the festival.
Stall Holders are required to display an Approval to Operate from Waverley Council. If a Stall Holder already holds an Approval to Operate issued by Waverley Council they are not required to register with the Waverley Council.
Stall Holders will need to provide the event with their Approval Number by the 5 April 2019 to be included at the festival, and must display their approval at all times during the festival.
Stalls that are selling food products and consumable goods may also need to be registered with the local council in which they do most of their business within. Please ensure all details are up to date.
Failure to have compliance on these above approvals may result in instant dismissal from the event.
Each stall must be compliant with OH&S guidelines and NSW Work Cover requirements and have their workers also covered by Workers Compensation Insurance.
Security guards are on site throughout the duration of the event.
All effort is made to secure the site but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence of staff or contractors employed by the NEvents.
Each Food Stall staff understand that the festival site is a licensed area, and will need to comply with the The Liquor Act of 2007.
If any stall holder or its staff members are found to be consuming BYO, they will be asked to stop trading and to leave the premises.
If any Stall Holder or its Staff members are found to be intoxicated, violent, suspected of using or is using illicit drugs they will be asked to leave the premises.
If any Stall Holders or its Staff members are found to supplying or buying alcohol for a minor they will be evicted from the festival site, reported into the Incident Register and may face criminal charges.
All minors, including staff, need to be accompanied by an adult within the licenced area at all times.
VIDEO & PHOTOGRAPHY
Each Stall Holder and it’s staff members agree to be photographed or recorded for use in our promotional (in which you have no rights including to a copy thereof), and that you have no right to pre-approval of, and no entitlement to payment for any such use.
If this agreement is breached the NEvents reserves the right to terminate this agreement and take possession of the stall area.
All sites will have access to electricity, if needed.
Stall holders will have the opportunity to explain the type of electricity needed for their set up.
All electrical appliances must be in safe working order and have current test tags fitted.
Equipment without a valid tag will not be connected.
Stallholders must provide their own lights, leads and power boards fitted with circuit breakers. Any damage caused by electrical over-consumption/overload or misuse may incur extra charges.
Festival Management reserves the right to expel any stall holder or stall holder’s staff at any time.
FOOD STALL STAFF ACCESS
Stall holder staff access will be restricted to the following:
4 x Staff access is for the entire duration of the festival, and is strictly for working staff only.
If additional staff access is required, it can be purchased at a discounted rate of $150 for the duration of the festival (no refunds are permitted and extra staff access can only be purchased at the time of paying stall fees).
Children under 5, their names must be provided. This information will determine the number of staff passes/wristbands supplied.
Please remember the festival site is licenced and all minors need to be accompanied by an adult, including staff under 18 years of age.
Staff access passes must be worn at all times within the festival site and must not be removed until the conclusion of the festival. If for some reason you need to remove your access pass, you MUST contact the Stalls Coordinator PRIOR to removal.
All Food Stalls: $550 per/stall
Extra Staff: (For extra staff after 4 x Staff Passes
already given for each Non-food stall): $150/ person
Refunds will not be issued. Refunds will NOT be issued in the event of bad weather, late arrival, last minutes cancellations or change of mind. In the event of cancellation due to inclement weather, transfer of dates and charges will not turn over to a future event.
FESTIVAL POLICIES AND PROCEDURES
The Stall Holder acknowledges that you have read the FESTIVAL POLICIES & PROCEDURES document and agree:
that you shall comply with all Festival Policies & Procedures in place;
the Festival may at any time review, implement, vary and/or terminate policies at any time at its sole discretion;
the Festival Policies & Procedures policies do not form part of your contract of employment; and failure to comply with the Festival Policies & Procedures policies may result in disciplinary action, up to and including dismissal.
The Stall holder shall defend, indemnify, hold harmless and insure the Festival and it’s affiliates from any and all damages expenses or liability, resulting from or arising out of any negligence or misconduct on the Stallholders part, or from any breach or default of these Terms and Conditions which is caused or occasioned by the acts of the Stallholder. The Stall holder shall insure that its employees and affiliates take all actions necessary to comply with the terms and conditions set forth in these Terms and Conditions.
The Stallholder agrees to the terms and conditions set out in this document from NEvents /The Global Table Waverley Council.